Finance and General Purposes Committee – 08/06/2015

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Meeting Agenda Items

• 1APOLOGIES

  To receive and accept apologies for absence.
   

• 2DECLARATIONS OF PECUNIARY INTERESTS

  To receive Declaration of Interests in accordance with the Code of Conduct

• 3MINUTES OF THE LAST MEETING

  To approve the minutes of the meetings held on 13 April & 29 April 2015

  Attachments:

  • Agenda20320-20Minutes_Finance2015.04.13
  • Agenda20320-20Minutes_Finance2015.04.29

• 4MATTERS ARISING FROM PREVIOUS MEETINGS

• 5PENSIONS PRESENTATION

  Debbie Sharp (Shropshire Pension Fund) shall attend the meeting to discuss the need to establish a Discretions Policy in relation to the Town Council’s Pension Fund

• 6PAYMENTS

  To approve the payments schedules for the period 1 April 2015 – 31 May 2015

  Attachments:

  • Agenda20620-20Schedule20of20payments

• 7NEIGHBOURHOOD FUND

  To receive notification of the level of Neighbourhood Fund money received for the period 2014/15

• 8END OF YEAR ACCOUNTS

  To recommend to Council in accordance with the Accounts & Audit Regulations 2011 and subject to sign-off by the Internal Auditor, the approval of the annual accounts.
  (i)       Annual Report
  (ii)      Statement of Accounting Policies
  (iii)      Annual Governance Statement
  (iv)     Income & Expenditure Account
  (v)      Statement of Movement of Reserves
  (vi)     Balance Sheet
  (vii)     Annual Return
   

  Attachments:

  • Agenda20820i20-20iv2020Draft20YE1520accounts
  • Agenda208vii20-20Annual20return20signed20by20IA

• 9INTERNAL AUDIT REPORT

  To receive the report of the Internal Auditor following his most recent visit to sign off the 2014/15 accounts

• 10SHREWSBURY SOUTH SUE – COMMUNITY FACILITY FEASIBILITY STUDY WORK

  To receive an update of the work of the South Shrewsbury SUE Working Group and the invitation to quote for feasibility work to develop a community facility within the Urban Extension

• 11MARKET HALL SIGNAGE

  To consider new signage proposals for the Market Hall
   

  Attachments:

  • Market20Hall20Signage20Presentation2005-15
  • Market20Hall20Signage20Printing20-20Quotation201
  • Market20Hall20Signage20Printing20-20Quotation202
  • Market20Hall20Signage20Printing20-20Quotation203

• 12UPGRADE OF THE DITHERINGTON COMMUNITY CENTRE BOILER

  To consider the need to upgrade the boiler at the Ditherington Community Centre

• 13EXCLUSION OF THE PUBLIC

  To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960)

• 14WAYLEAVE AGREEMENTS – WESTERN POWER DISTRIBUTION

  To approve the Wayleave Agreements in relation to major works being undertaken by Western Power Distribution

• 15ACCOMMODATION REPORT

  To receive the report into options for future accommodation of the Town Council

• 1663/64 NEW STREET

  To receive an update on the sale of 63/64 New Street

• 17128 FRANKWELL

  To receive an update on the proposed lease of 128 Frankwell