Finance and General Purposes Committee – 08/02/2016

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SHREWSBURY TOWN COUNCIL
The Guildhall
Frankwell Quay
Shrewsbury
SY3 8HR

28 January 2016

 

To Members of the Finance & General Purposes Committee
Councillors P Adams, Mrs A Chebsey, Mrs H Fraser, Ms J Mackenzie, Mrs P Moseley, A Mosley, P Nutting & J Tandy
All other members of the Council for information

 

Dear Councillor

 

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 8 February 2016 at 6.00 pm in the Guildhall in order to transact the following business.

 

Helen Ball

Town Clerk

Meeting Agenda Items

• 1APOLOGIES

  To receive and accept apologies for absence

• 2DECLARATIONS OF PECUNIARY INTERESTS

  To receive Declaration of Interests in accordance with the Code of Conduct

• 3MINUTES OF THE LAST MEETING

  To approve the minutes of the meeting held on 7 December 2015

  Attachments:

  • Agenda20320-2020Minutes_Finance2015.12.07

• 4MATTERS ARISING FROM PREVIOUS MEETINGS

• 5PAYMENTS

  To approve the payments schedules for the period 1 December 2015 – 31 January 2016

  Attachments:

  • Agenda20520Schedule20of20payments_0

• 6ACCOUNTS

  To receive details of the Quarter 3 Accounts.

  Attachments:

  • Agenda206i2020-20Qtr20320accounts20report2015-16
  • Agenda206ii20-20Accounts20QE2031.12.15

• 7AUDIT

  To note the Report of the Internal Auditor following his recent visit.

  Attachments:

  • Agenda20720-20Shrewsbury20TC20First20Interim20report202015-16

• 8GRANT APPLICATIONS

  To receive an update of money granted throughCommunity Grant Fund
  Councillor Grant Fund
   

  To consider applications received
   

  Shrewsbury Interfaith Forum

  Funding towards Shrewsbury Multicultural Fun Day

  £750.00

  Fairness, Respect, Equality, Shropshire

  Funding towards Cultural Diversity Day – 23 July 2016

  £1000.00

  Shrewsbury Fields

  Funding towards the Shrewsbury Fields Festival

  £2500.00

  16th Shrewsbury Guides

  Purchase of Tents

  £1500.00

  Shrewsbury Heritage

  Funding towards Shakespeare Day – 23 April 2016

  £1200.00

   
   

  Attachments:

  • Agenda20828ii29120-20Shrewsbury27s20Multicultural20Fun20Day
  • Agenda20828ii29220-20Annual20Cultural20Diversity20Day
  • Agenda20828ii29320-20Shrewsbury20Fields20Forever_0
  • Agenda20828ii29420-2016th20Shrewsbury20Guides
  • Agenda20828ii29520-20Shrewsbury20Shakespeare20Day
  • Agenda208i20-20Grant20summary20year20on20year

• 9RISK MANAGEMENT

  To review the existing Risk Management Strategy and Action Plan as a result of the recent audit of the Council’s risks.

  Attachments:

  • Agenda20920-20Risk20Management

• 10YOUTH POLICIES

  To recommend for approval any youth specific policies together with any existing policies that require amendment to acknowledge the delivery of youth services.

• 11SUNDORNE SOLAR FARM

  To receive an update on the funds received in relation to the Sundorne Solar Farm and the Unilateral Undertaking which was signed between the Developer and the Town Council.

  Attachments:

  • Agenda201120-20Unilateral20Agreements20from20Solar20Panels

• 12EXCLUSION OF THE PUBLIC

  To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

• 13ACCOMMODATION MATTERS

  To receive an update from the Leader of the Council regarding future accommodation options.