Full Council

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SHREWSBURY TOWN COUNCIL
Livesey House
7 St Johns Hill
Shrewsbury
SY1 1JD

(Please be aware that this meeting is not recorded)

To All Members of the Council

Dear Councillors

You are hereby summoned to attend the meeting of the Shrewsbury Town Council scheduled to take place at Council Chamber, Shirehall on Monday 26 June 2023 at 6pm, in order to transact the following business

Helen Ball
Town Clerk

Meeting Agenda Items

• 1WELCOME FROM THE MAYOR

• 2ROLL CALL

• 3APOLOGIES FOR ABSENCE

• 4DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE CODE OF CONDUCT

• 5MINUTES OF COUNCIL

  To approve the Minutes of the Town Council Meeting held on 2 May 2023.

  Attachments:

  • 23.05.02 Annual Council Minutes

• 6MATTERS ARISING

• 7ANNOUNCEMENTS

  (i) To receive any announcements from the Mayor & Deputy Mayor’s recent engagements

  (ii) To receive any announcements from the Mayor and Town Clerk

  Attachments:

  • Agenda 7(i) - monthly-invitations-april-may-june-2023

• 8PUBLIC QUESTIONS/COMMENTS

  To receive any questions from Members of the Public, notice of which has been given in accordance with the Town Council’s Standing Orders.

• 9MOTIONS FROM MEMBERS

  To receive any motions from Members, notice of which has been given in accordance with the Town Council’s Standing Orders:

  9(i) Submitted by Cllr Chris Lemon

  Shrewsbury Town Council recognises the strength of public opinion in favour of retaining fully functioning Accident & Emergency departments at both the Royal Shrewsbury Hospital and the Princess Royal Hospital in Telford. The Council notes that the data used to inform the decision to close one of the counties A&E departments is now nearly ten years old. It calls on NHS Shropshire Telford and Wrekin, Shrewsbury and Telford Hospital NHS Trust, NHS Midlands and Lancashire Commissioning Support Unit, and NHS England – Midlands to commit to re-considering the Future Fit/Hospitals Transformation Programme which prescribed a single fully functioning A&E department in Shropshire, in the light of these public concerns.

• 10END OF YEAR ACCOUNTS & SUPPORTING STATEMENTS

  (i) In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the following documents in relation to the 2022/23 End of Year Accounts in readiness for submission to the External Auditor:

  i. Annual Report
  ii. Statement of Accounting Policies
  iii. Annual Governance Statement
  iv. Income & Expenditure Account
  v. Statement of Movement of Reserves
  vi. Balance Sheet

  (ii) In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the Annual Return, including

  i. Section 1 – Annual Governance Report for 2022/23
  ii. Section 2 – Annual Accounting Statements for 2022/23

  Attachments:

  • Agenda 10(i) - YE 23 accounts FINAL - unsigned
  • Agenda 10(ii) - AGAR 22-23 FINAL - IA signed

• 11INTERNAL AUDITOR

  To receive the Internal Audit Report 2022-23: Interim update

  Attachments:

  • Agenda 11 - Shrewsbury TC Final Update Report 2022-23

• 12BOUNDARY COMMISSION

  To consider the recommendations of the Local Government Boundary Commission in relation to the electoral review of Shropshire Council and its subsequent effects on the boundary of Shrewsbury Town Council Shropshire

  Attachments:

  • Agenda 12 - Boundary Commission Summary
  • Agenda 12 - Boundary commission

• 13PLACE PLAN

  To consider the Town Council approach to submitting Place Plan information to Shropshire Council.

• 14FINANCE & GENERAL PURPOSES COMMITTEE

  To receive and adopt the Minutes of the Finance & General Purposes Committee Meeting held on:

  i) 11 April 2023
  ii) 17 April 2023
  iii) 5 June 2023

  Attachments:

  • Agenda 14(i) - 23.04.11 Extra F&GP Minutes
  • Agenda 14(ii) - 23.04.17 F&GP Minutes
  • Agenda 14 (iii) - 23.06.05 F&GP Minutes

• 15RECREATION & LEISURE COMMITTEE

  To receive and adopt the Minutes of the Recreation & Leisure Committee Meeting held on 10 May 2023.

  Attachments:

  • Agenda 15 - Recreation_Leisure Minutes 23.05.10

• 16PLANNING COMMITTEE

  To receive and adopt the Minutes of the Planning Committee Meetings held on:

  (i) 4 April 2023
  (ii) 25 April 2023
  (iii) 16 May 2023
  (iv) 6 June 2023

  Attachments:

  • Agenda 16(i) - Planning_Minutes - 23.04.04
  • Agenda 16(ii) - Planning_Minutes - 23.04.25
  • Agenda 16(iii) - Planning_Minutes - 23.05.16 (amended copy)
  • Agenda 16(iv) - Planning_Minutes - 23.06.06

• 17CLIMATE CHANGE COMMITTEE

  To receive and adopt the minutes of the Climate Change Committee meeting held on 27 April 2023

  Attachments:

  • Agenda 17 - 23.04.27 Climate Change Minutes

• 18ANNUAL TOWN MEETING

  (i) To receive and accept the Minutes of the Annual Town Meeting held on 23 April 2023.
  (ii) To consider any actions the Town Council needs to undertake in light of discussions and resolutions at the Annual Town Meeting

  Attachments:

  • Agenda 18(i) - Annual Town Meeting Minutes 24 April 2023

• 19WORKING GROUPS

  (i) Joint Consultative Committee – 19 April 2023, chaired by Councillor Alan Mosley
  (ii) Active Travel Working Group – 31 May 2023, chaired by Councillor Rosemary Dartnall
  (iii) Quarry Working Group – 9 May 2023, chaired by Councillor Alan Mosley
  (iv) Clean River Working Group – 21 June 2023, chaired by Councillor Rosemary Dartnall

  Attachments:

  • Agenda 19(i) - 23.04.19 - Joint Consultative Committee - Minutes
  • Agenda 19(ii) - 2023.05.31 - Active Travel - Minutes
  • Agenda 19(iii) - Quarry Working Group - 23.05.09 Minutes
  • 23.06.21 - Clean Rivers Working Group - Minutes

• 20EXCLUSION OF THE PUBLIC

  To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

• 21PERSONNEL COMMITTEE

  To receive and adopt the Minutes of the Personnel Committee Meeting held on 25 May 2023