Full Council/Mayormaking
SHREWSBURY TOWN COUNCIL
Livesey House
7 St Johns Hill
Shrewsbury
SY1 1JD
To All Members of the Council
Dear Councillor
You are hereby summoned to attend the Annual Meeting of the Shrewsbury Town Council scheduled to take place on 13 May 2024 at 6.00pm in the Walker Theatre at Theatre Severn, Frankwell Quay, in order to transact the following business.
Helen Ball
Town Clerk
Meeting Agenda Items
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1WELCOME FROM THE MAYOR
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2ROLL CALL
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3APOLOGIES FOR ABSENCE
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4ELECTION OF MAYOR FOR 2024/2025
To be proposed and seconded
“That Councillor DAVID VASMER be elected Mayor of Shrewsbury Town Council for the period up to the Annual Meeting of Council in May 2025”
The Mayor reads aloud and signs his Declaration of Acceptance of Office as Mayor of Shrewsbury
(i) Mayor’s Speech
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5VOTE OF THANKS TO RETIRING MAYOR
(i) To be proposed and seconded:
“That the Town Council hereby expresses its sincere thanks to Councillor BECKY WALL for the efficient, enthusiastic and impartial manner in which she discharged her duties as Mayor of Shrewsbury Town.”
(ii) Presentation by the Mayor to the Retiring Mayor of her Past Mayor’s Badge and a Framed Vote of Thanks
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6RESPONSE OF RETIRING MAYOR
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7ELECTION OF DEPUTY MAYOR FOR 2024/2025
To be proposed and seconded
“That Councillor ALEX WAGNER be elected as Deputy Mayor of Shrewsbury Town Council for the period up to the Annual Meeting of Council in May 2025”
The Deputy Mayor reads aloud and signs his Declaration of Acceptance of Office as Deputy Mayor of Shrewsbury.
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8MINUTES OF COUNCIL - 18 MARCH & 9 APRIL 2024
To be proposed and seconded:
“That the Minutes of the meeting of Council held on 18 March & 9 April 2024 be approved and signed as a true and accurate record.”
Attachments:
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9COMMUNICATIONS
To receive any communications from the Mayor or Town Clerk
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10DATES AND TIMES OF ORDINARY MEETINGS
To be proposed and seconded:
“That the dates and times of ordinary meetings of the Council, its Committees and Working Groups as presented be confirmed.”
Attachments:
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11TERMS OF REFERENCE OF COMMITTEES/WORKING GROUPS
To be proposed and seconded:
“That the Council retains the following Committees/Working Groups and that the terms of reference of those Committees as presented be adopted namely:
(i) Finance and General Purposes Standing Committee;
a. Service Level Agreement Working Group
b. Neurodiversity Working Group
c. City of Sanctuary Working Group
d. Quarry Working Group
e. Youth Council(ii) Recreation and Leisure Standing Committee;
a. Shrewsbury in Bloom Working Group
b. Clean River Working Group(iii) Planning Standing Committee;
(iv) Climate Change Committee;
a. Active Travel Working Group(v) Personnel Committee;
(vi) Grievance Committee;
(vii) Personnel Appeals Committee:
(viii) External Complaints/FOI/Data Protection Committee;
(ix) Joint Consultative Committee.
Attachments:
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12APPOINTMENT TO COMMITTEES
To be proposed and seconded:
That members of Committees be appointed in accordance with the nominations submitted by the respective groups, which have been determined having regard to the rules of political balance
(i) Finance and General Purposes Committee (8 members);
a. Service Level Agreement Working Group
b. Neurodiversity Working Group
c. City of Sanctuary Working Group
d. Quarry Working Group
e. Youth Council(ii) Recreation and Leisure Committee (8 members)
a. Shrewsbury in Bloom Working Group
b. Clean River Working Group(iii) Planning Committee (8 members);
(iv) Climate Change Committee (8 members)
a. Active Travel Working Group(v) Personnel Committee (5 members);
(vi) Grievance Committee (5 members).
(vii) Personnel Appeals Committee (3 members)
(viii) External Complaints/FOI/Data Protection Committee (3 members)
(x) Joint Consultative Committee (6 members).
Attachments:
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13APPOINTMENT OF COMMITTEE CHAIRMEN AND VICE CHAIRMEN
To be proposed and seconded the appointment of members to serve as Chairman and Vice-Chairman of the following committees:
(i) Finance and General Purposes Committee;
a. Service Level Agreement Working Group
b. Neurodiversity Working Group
c. City of Sanctuary Working Group
d. Quarry Working Group
e. Youth Council(ii) Recreation and Leisure Committee;
a. Shrewsbury in Bloom Working Group
b. Clean River Working Group(iii) Planning Committee;
(iv) Climate Change Committee;
(v) Personnel Committee;
(vi) Grievance Committee;
(vii) Personnel Appeals Committee;
(viii) External Complaints/FOI/Data Protection Committee
(ix) Joint Consultative Committee.
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14MEMBERSHIP OF THE COUNCIL TO OUTSIDE BODIES
To be proposed and seconded that the Council continues to be members of the following organisations:
(i) National Association of British Markets Authorities;
(ii) Shropshire Association of Local Councils;
(iii) National Association of Allotment & Leisure Gardens;
(iv) Association of Historic Towns;
(v) Association of Town & City Management. -
15REPRESENTATIVES ON OUTSIDE BODIES
To be proposed and seconded that the members/representatives be appointed to serve on the various outside bodies in accordance with the nominations by the respective groups.
Attachments:
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16BANK ACCOUNT - AUTHORISED SIGNATORIES
To be proposed and seconded that the Councillors holding the following Offices be signatories on the Council’s Bank Accounts for which two Councillors must sign any order for payment:
(1) Mayor – David Vasmer
(2) Deputy Mayor – Alex Wagner
(3) Conservative Representative – Alex Phillips
(4) Green Representative – Julian Dean
(5) Labour Representative – Alan Mosley
(6) Liberal Democrat Representative – Rob Wilson -
17CORPORATE GOVERNANCE
To be proposed and seconded the following:
(i) Standing Orders (copies previously circulated to all members);
(ii) Financial Regulations (copies previously circulated to all members);
(iii) Councillor Appointment to oversee a quarterly review of the financial records in conjunction with the RFO & Town Clerk in accordance with paragraph 2.2 of the Financial Regulations
There being no further business the meeting shall be concluded
Attachments: