Finance and General Purposes Committee – 09/04/2018

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs H Fraser, P Gillam, N Laurens, Mrs P Moseley, A Mosley, A Phillips and H Taylor.

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 09 April 2018 at 6.00pm in room SGH020 at the Guildhall, Frankwell Quay, in order to transact the following business.
 

Helen Ball
Town Clerk

Meeting Agenda Items

• 1APOLOGIES

  To receive and accept apologies for absence.

• 2DECLARATIONS OF INTEREST

  To receive Declaration of Interests in accordance with the Code of Conduct

• 3MINUTES OF THE LAST MEETING

  To approve the minutes of the meetings held on 5 February 2018.

  Attachments:

  • Agenda20320Previous20Minutes2018.02.0520-20Finance

• 4MATTERS ARISING FROM PREVIOUS MEETINGS

• 5PAYMENTS

  To approve the payments schedules for the period 1 February 2018 – 31 March 2018.

  Attachments:

  • Agenda20520-20Schedule20of20payments_0

• 6RECEIPTS

  To note the following receipts:
   
  (i)    Precept – £1,097,906.00
   
  (ii)   Neighbourhood Fund – £275,509.78

• 7QUARTER 4 MANAGEMENT ACCOUNTS

  To receive a report on the Quarter 4 Management Accounts ahead of the closure of the 2017/2018 accounts.

• 8PREPARATION FOR END OF YEAR ACCOUNTS

  To receive the timetable for the preparation and approval of the Annual Accounts for 2017/18.

  Attachments:

  • Agenda20820-20End20of20year20accounting_1

• 9INTERNAL AUDIT

  (i)    To receive the Interim Audit Report for the 2017/18 financial year following the recent visit by the Town Council’s Internal Auditor;
   
  (ii)   To review the Effectiveness of the Auditor;
   
  (iii)  To retain Auditing Solutions as Internal Auditor for the 2018/19 financial year

  Attachments:

  • Agenda209.120Shrewsbury20TC20Interim20update20report202017-18
  • Agenda209ii20-20Review20effectiveness20of20Internal20Audit
  • Agenda209ii20-20Review20of20effectiveness20of20internal20auditor

• 10GRANTS

  To review the Grant Funding Programme for 2018/19 Financial Year.

  Attachments:

  • Agenda201020Community20Grants20Application20Form
  • Agenda201020Community20Grants20Guidance20Notes202017
  • Agenda201020Local20Councillor20Grant20Guidelines
  • Agenda201020Local20Councillor20Grants20Application20Form202016

• 11FUNDING AVAILABLE

  To receive an update on the various funding pots retained by the Town Council and consider the use of these funds.

  Attachments:

  • Agenda201120-20Funds20Available

• 12GDPR

  To receive an update on the General Data Protection Regulations and proposals to meet compliance by 25th May 2018.

  Attachments:

  • Agenda201220-20GDPR
  • Agenda201220-20GDPR20NALC20Tool20Kit

• 13COUNTRYSIDE LAND

  To receive further details regarding the plans and costing for redevelopment of Monkmoor Meadows and consider what level of matchfunding would be required to access ERDF funding.

  Attachments:

  • Agenda2013202018.02.2220Monkmoor20Meadows20RIBA20320Proposals

• 14Tile Mural For Shrewsbury Railway Station

  To consider providing funding to support the erection of a tile mural at Shrewsbury Railway Station, to commemorate the 100th Anniversary of William Owen’s death. 

  Attachments:

  • Agenda201420-20The20Send20Off20Mural20Proposal

• 15EXCLUSION OF THE PUBLIC

  To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

• 16ACQUISITION & DISPOSAL OF LAND

  To approve the following:
   
  (i)         Disposal of Land off Wenlock Road;
   
  (ii)        Sale of a strip of land of Lanesfield to a resident
   
  (iii)       Offer for land at Barge Gutter