Finance and General Purposes Committee

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance and General Purposes Committee

Councillors: A Mosley (Chair), P Moseley (Vice-Chair), M Davies, R Dartnall, J Dean, N Green, A Phillips, D Vasmer

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 4 October 2021 at 6pm via Microsoft Teams in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

• 1APOLOGIES FOR ABSENCE

  To receive and accept apologies for absence.

• 2DECLARATIONS OF INTEREST

  To receive Declarations of Pecuniary Interest in accordance with the Code of Conduct.

• 3MINUTES OF THE LAST MEETING

  To approve the minutes of the meeting held on 19 July 2021.

  Attachments:

  • Agenda 3 - 21.07.19 Finance Minutes

• 4MATTERS ARISING FROM PREVIOUS MEETINGS

• 5PAYMENT SCHEDULES

  To approve the payments schedules for the period 10 July – 24 September 2021.

  Attachments:

  • Agenda 5 - Payments schedule

• 6QUARTER 2 MANAGEMENT ACCOUNTS

  To update members on the Quarter 1 Management Accounts.

  Attachments:

  • Agenda 6i - Q2 report 21-22
  • Agenda 6ii - Q2 accounts 21-22

• 7END OF YEAR ACCOUNTS

  To receive details on the external audit of the End of Year Accounts by the external auditor and approve the formal publication of those accounts.

  Attachments:

  • Agenda 7 - End of year Accounts

• 8BUDGETING TIMETABLE FOR THE 2022/23 BUDGET

  To receive a report on the timetable for the agreement on the 2022/23 budget.

  Attachments:

  • 8 Agenda 8 - 2022-23 Budget

• 9CAPITAL PROGRAMME

  1. To update in the 2021/22 Programme
  2. To update on the recommendations of the Group Leaders in relation to the Councillor Wishlist
  3. Greenhouse Demolition Permissions
  4. Streetlighting – update to the footway lighting inventory and associated LED improvements

  Attachments:

  • 10 Agenda 9(i) - 2021_22 Projects in Progress
  • 12 Agenda 9(ii) - Priorities LIst by Ward 2021
  • 14 Agenda 9(iii) - Quarry Greenhouse
  • 16 Agenda 9(iv)- Streetlights

• 10ASSET DISPOSAL POLICY

  To consider a draft Asset Disposal Policy following guidance received from Michael Redfern QC.

  Attachments:

  • 18 Agenda 10 - Asset Disposal Policy 2021

• 11TENDER WORK

  To receive a report on recent tendering activity.

  Attachments:

  • 20 Agenda 11 - Tender Works
  • 21 Agenda 11 Mayors Vehicle Replacement update
  • 22 Agenda 11- Tender Progress

• 12MARKETS

  To receive an update on the work of the general market.

  Attachments:

  • 24 Agenda 12 - Market update

• 13MOSTON ROAD RECREATION GROUND

  To receive an update on recent discussions with the Marches Academy regarding plans for improvements to the Shrewsbury Academy together with possible implications for the Moston Road Recreation Ground.

  Attachments:

  • Agenda 13 - Moston Rd
  • Agenda 13 - Shrewsbury Academy Newsletter - Talking Heads

• 14UPDATE ON COMMITTEE & WORKING GROUP ACTIVITY

  To receive an update on activity of the the following Committees/Working Groups that report to this Committee:

  1. Youth Services Working Group – 15^th September 2021
  2. Civics Working Group – 16^th September 2021
  3. Climate Change Standing Committee – 7^th October 2021

  Attachments:

  • 28 Agenda 14(i) - Update on the Youth Services Working Group
  • 28a Agenda 14(i) - Outreach in the Quarry- report
  • 30 Agenda 14(ii) - 2021.09.16 Civics_Minutes
  • 32 Agenda 14(iii) - Climate Change Committee

• 15NEIGHBOURHOOD FUNDING

  To consider a request from Sean McCarthy (Sports Development, Shropshire Council) for a contribution from the Neighbourhood Fund to the replacement of the Artificial Pitch at Meole School.

  Attachments:

  • 34 Agenda 15 - ATP Replacement - Meole School - Shrewsbury Town Council Project Report

• 16WELCOME BACK FUND

  To receive an update on the funding allocation to Shrewsbury of the Welcome Back Fund.

  Attachments:

  • Agenda 16 - Welcome Back Fund - Guidance
  • Agenda 16 - Welcome Back Funding