Finance and General Purposes Committee

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance and General Purposes Committee

Councillors: A Mosley (Chair), P Moseley (Vice-Chair), M Davies, R Dartnall, J Dean, N Green, A Phillips, D Vasmer

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 7 February 2022 at 6pm via Microsoft Teams in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

• 1APOLOGIES FOR ABSENCE

  To receive and accept apologies for absence

• 2DECLARATIONS OF INTEREST

  To receive Declarations of Pecuniary Interest in accordance with the Code of Conduct

• 3MINUTES OF LAST MEETING

  To approve the minutes of the meeting held on 10^th January 2022

   

  Attachments:

  • 22.01.10 F&GP Minutes

• 4MATTERS ARISING FROM PREVIOUS MEETINGS

• 5UPDATE ON COMMITTEE & WORKING GROUP ACTIVITY

  To receive an update on activity of the the following Committees/Working Groups that report to this Committee:

   

  1. Climate Change Standing Committee – 13^th January 2022;
  2. Youth Working Group – 20^th January 2022;
  3. Civics Working Group – 27^th January 2022

  Attachments:

  • Agenda 5.1 - 22.01.13 Climate Change Minutes
  • Agenda 5.2 Youth Services Minutes 22.01.20
  • Agenda 5.3 - 2022.01.27 Civics_Minutes

• 6GRANTS

  (i)         To receive an update of money granted through:

   

  (a)  Community Grant Fund

  (b)  Councillor Grant Fund

  (ii)        To consider applications received

   

  Applicant		Purpose of Application	Amount requested
  (a)	Action for Children	Caravan holiday trip for 4 residents of Sycamore House	£2544.50
  (b)	Darwin Community Centre	Replacement urinal and new WC (Gents)	£2000
  (c)	The Hive (HMM Arts Ltd)	Music workshops for 0-5 year olds and courtyard garden improvements	£1940
  (d)	Meole Brace Juniors FC	Defibrilator and pitch improvement project	£1000
  (e)	Meole Brace Secondary School	Community defibrillator outside school	£1499
  (f)	Old Shrewsbury Bowling Club	Purchase of defibrillator for the club house	£1252
  (g)	Severn Community Charitable Trust	Monthly baby shares – collection and redistribution of baby items	£1469.92
  (h)	Share Shrewsbury	2 day virtual conference for alcohol awareness	£1000
  (i)	Shrewsbury & Oswestry Crucial Crew	Crucial Crew 2022: catering,children’s transport, T-shirts, workbooks etc	£1000
  (j)	Shrewsbury Hockey Club	Raise contribution to refurbishment of artificial turf pitch at Meole Brace Secondary School	£2000
  (k)	Shrewsbury Summer Season Ltd	The Shrewsbury Dancing Master 350th anniversary event 2023: leaflet, develop proposal for commemorative installation	£1000
  (l)	Shropshire Brass Ensemble	Represent Shrewsbury in Normandy for commemorations of 80th Anniversary of Dieppe Raids and D-Day Landings	£450

  Attachments:

  • 6(i) Grant Summary 2021-22
  • Agenda 6a - Action for Children - Community Grant Application
  • Agenda 6b - Darwin Community Centre - Community Grant Application
  • Agenda 6c -The Hive - Community Grant Application
  • Agenda 6d - Meole Brace Juniors FC - Community Grant Application
  • Agenda 6e - Meole Brace School - Community Grant Application
  • Agenda 6f - Old Shrewsbury Bowling Club - Community Grant Application
  • Agenda 6g - Severn Community Charitable Trust - Community Grant Application
  • Agenda 6h - Share Shrewsbury - Community Grant Application
  • Agenda 6i - Shrewsbury & Oswestry Crucial Crew - Community Grant Application
  • Agenda 6j - Shrewsbury Hockey Club - Community Grant Application
  • Agenda 6k - Shrewsbury Summer Season - Community Grant Application
  • Agenda 6l - Shropshire Brass Ensemble - Community Grant Application

• 7PAYMENT SCHEDULES

  To approve the payments schedules for the period 28 November 2021 – 28 January 2022

  To receive a report on the Quarter 3 Management Accounts

  Attachments:

  • Agenda 7 - Payments Schedules

• 8QUARTER 3 MANAGEMENT ACCOUNTS

  To receive a report on the Quarter 3 Management Accounts

  Attachments:

  • Agenda 8i - Q3 report 21-22
  • Agenda 8ii - Q3 accounts 21-22

• 9TENDER WORK

  To receive a report on recent tendering activity

  Attachments:

  • Agenda 9 - Tender Progress
  • Agenda 9 - Tender Works

• 10INTERNAL AUDITOR

  To review the Effectiveness of the Internal Auditor

  Attachments:

  • Internal Auditor

• 11RISK MANAGEMENT

  To review the Council’s Risk Management Strategy in readiness for the end of year accounts and Annual Report preparation, including:

   

  (i)         Risk Management Strategy

   

  (ii)        Risk Management Action Plan

   

  (iii)       Counter Fraud & Corruption Strategy

  Attachments:

  • Agenda 11 - Risk Management
  • Agenda 11(i) - Risk Management Strategy
  • Agenda 11(iii) - Counter Fraud & Corruption Strategy

• 12INVESTMENT STRATEGY

  To review the Council’s Investment Strategy

  Attachments:

  • Agenda 12 - Annual Investment Strategy 2022-23

• 13CAPITAL PROGRAMME

  To receive an update on the Capital Programme

  Attachments:

  • Agenda 13 - 2021_22 Projects in Progress

• 14MARKET'S UPDATE

  To receive an update on the Markets operations within Shrewsbury

  Attachments:

  • Agenda 14 - Market update January