Finance & General Purposes Committee

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SHREWSBURY TOWN COUNCIL
Livesey House
7 St John’s Hill
Shrewsbury
SY1 1JD

(Please be aware that this meeting is not recorded)

To Members of the Finance & General Purposes Committee

Councillors: A Mosley (Chair), P Moseley (Vice-Chair), R Dartnall, J Dean, N Green, A Phillips, D Vasmer & R Wilson

All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 15 July 2024 at 6.00pm in the Council Chamber, Shirehall in order to transact the following business

Helen Ball
Town Clerk

Meeting Agenda Items

• 1APOLOGIES FOR ABSENCE

  To receive and accept apologies for absence

• 2DECLARATIONS OF INTEREST

  To receive Declarations of Pecuniary Interest in accordance with the Code of Conduct

• 3MINUTES OF THE LAST MEETING

  To approve the minutes of the meeting held on 3^rd June 2024

  Attachments:

  • F&GP Minutes 3Jun24

• 4MATTERS ARISING FROM PREVIOUS MEETINGS

  To consider any matters arising from the previous meeting

• 5GRANTS

  1. To Update members on the spending of both the Community Grant and the Councillor Grant Fund
  2. To consider any Community Grant Applications Received

  –	Applicant	Purpose of  Application	Amount requested
  (a)	1st & Bowery	Anti-drink spiking project	£700  (awarded)
  (b)	Shropshire Supports Refugees	Access to English language classes for non-refugee overseas workers in Shrewsbury	£2,232
  (c)	Shrewsbury Arts Trail CIC	Community Building Arts Project for Shrewsbury Children (including SEND)	£3,000
  (d)	The Severn Community Charitable Trust	Babystop event: equipment for recollection and redistribution of preloved and new baby items at monthly baby shares	£700
  (e)	Shropshire Beekeepers’ Association	Visitor Information Centre works – timber and toughened glass	£3,000
  (f)	Crane Quality Counselling	Counselling for children ages 7-18 struggling with their mental health (for 2 years)	£10,000
  (g)	Harlescott Grange Community Hub	To help fund the Harlescott Grange Community Hub Family and Youth Engagement Day 19th July 2024	£790
  (h)	Shrewsbury Samaritans	To allow ongoing training and expenses for volunteers providing face-to-face support to residents using foodbanks in Shrewsbury	£3,000
  (i)	Loopfest in the Community CIC	Providing music workshops at The Hive prior to Loopfest 2025	£3,000
  (j)	Evolution Roller Derby	To cover hall hire (Sports Village) for 6 months	£2,964
  (k)	Shropshire European Organisation CIC	To fund 2 community events for Shrewsbury residents: International Community Buffet and Children’s Day.	£3,000
  (l)	Shrewsbury Food Hub	To purchase additional fruit and vegetables for Food Hub.	£3,000
  (m)	Meole Brace Peace Memorial Hall	Redecorating the interior/exterior of the Hall, replacing sill and door/window refurbishment.	£1,500
  (n)	4 All Foundation	Weekly learning workshops to engage and educate the local adult population (Ditherington).	£2,540

  Attachments:

  • Grant Summary 2021 ongoing
  • Meole Brace Memorial Hall_Redacted
  • Shropshire Supports Refugees_Redacted
  • Shrewsbury Arts Trail CIC_Redacted
  • Severn Community Charitable Trust (Babystop)_Redacted
  • Shropshire Beekeepers Association_Redacted
  • Crane Quality Counselling_Redacted
  • Harlescott Grange Community Hub_Redacted
  • ShrewsburySamaritans_Redacted
  • Loopfest in the Community_Redacted
  • Evolution Roller Derby_Redacted
  • Shropshire European Organisation CIC_Redacted
  • Shrewsbury Food Hub_Redacted
  • 4 ALL FOUNDATION_Redacted

• 6PAYMENT SCHEDULES

  To approve the payments schedules for the period 25^th May to 5^th July 2024

  Attachments:

  • Schedule of payments

• 7QUARTER 1 MANAGEMENT ACCOUNTS

  To update members on the Quarter 1 Management Accounts

  Attachments:

  • Agenda 7i - Q1 report 24-25
  • Agenda 7ii - Q1 accounts 24-25

• 8YOUTH ACTIVITIES

  To receive an update on recent youth activities

  Attachments:

  • Youth report for Finance & General Purposes Committee Meeting - Monday 15th 2024
  • Youth Statistics April - May 2024

• 9SLA FOR DITHERINGTON COMMUNITY CENTRE

  To consider a draft Service Level Agreement for the management of Ditherington Community Centre with 4All Foundation

  Attachments:

  • Agenda 9 Ditherington Community Centre SLA 2024 to 2034 DRAFT

• 10TENDER WORK

  To receive a report on recent tendering activity

  Attachments:

  • Tender Works
  • Tender Progress

• 11CAPITAL PROGRAMME

  To receive an update on the Capital Programme

  Attachments:

  • 2022-23 Capital Projects Action Plan

• 12MARKETS UPDATE

  To receive an update on the Markets’ operations within Shrewsbury

• 13ANNUAL TOWN MEETING 2025 FORMAT

  To discuss the format of the Annual Town Meeting 2025

• 14TERMS OF REFERENCE

  To discuss the reporting structure for working groups

  Attachments:

  • Terms of Reference 2024

• 15LET’S ROCK

  To approve Let’s Rock’s request for distribution of their community music funding

  Attachments:

  • Let's Rock Distribution

• 16EXCLUSION OF THE PUBLIC

  To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

• 17CCTV

  To consider the Town Council’s contribution to CCTV provision