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Full Council – 25/06/2018

Full Council – 25/06/2018

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To All Members of the Council

Dear Councillors

You are hereby summoned to attend the meeting of the Shrewsbury Town Council scheduled to take place on Monday 25 June 2018 at 6.00 pm in room SGH026 at the Guildhall, Frankwell Quay, Shrewsbury, in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

  • 1APOLOGIES FOR ABSENCE

  • 2DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE CODE OF CONDUCT

  • 3MINUTES OF THE COUNCIL

    To approve the Minutes of the Town Council Meeting held on 22 May 2018.

    Attachments:

  • 4MATTERS ARISING

  • 5ANNOUNCEMENTS

    (i)    To receive details of the Mayor & Deputy Mayor’s recent engagements (to be tabled)

    (ii)   To receive any announcements from the Mayor and Town Clerk.

    Attachments:

  • 6PUBLIC QUESTIONS/COMMENTS

    To receive any questions from Members of the Public, notice of which has been given in accordance with the Town Council’s Standing Orders.

  • 7QUESTIONS FROM MEMBERS

    To receive any questions from Members, notice of which has been given in accordance with the Town Council’s Standing Orders.

  • 8FINANCE & GENERAL PURPOSES COMMITTEE

    To receive and adopt the Minutes of the Finance & General Purposes Committee Meetings held on:

    (i)    09 April 2018
    (ii)   02 May 2018
    (iii)  04 June 2018

    Attachments:

  • 9RECREATION & LEISURE COMMITTEE

    To receive and adopt the Minutes of the Recreation & Leisure Committee Meeting held on:

    (i)    04 April 2018
    (ii)   06 June 2018 (to be tabled)

    Attachments:

  • 10PLANNING COMMITTEE

    To receive and adopt the Minutes of the Planning Committee Meetings held on:

    (i)    27 March 2018
    (ii)   17 April 2018
    (iii)   08 May 2018
    (iv)   29 May 2018
    (v)    19 June 2018 (to be tabled)

    Attachments:

  • 11JOINT CONSULTATIVE COMMITTEE

    To receive and adopt the minutes (to be tabled) of the Joint Consultative Committee meeting held on 18 April 2018.

    Attachments:

  • 12ANNUAL TOWN MEETING

    To receive the minutes (to be tabled) of the Annual Town Meeting held on 14 May 2018 and consider any actions to take forward.

    Attachments:

  • 13HIGHWAY MATTERS

    Steve Brown (Highways & Environmental Maintenance Manager) and Matt Johnson (Transport Commissioner) are to attend the meeting to discuss the following areas of concern which have been highlighted by members of the council:

    The recent decision of Shropshire Council not to support a county-wide “Twenty Is Plenty” campaign

    The development of the Shrewsbury Integrated Transport Plan and the need to understand the bigger picture rather than comment on piecemeal projects

    The effectiveness of the Sites of Road Safety Concern Programme and this particularly more so in light of a lot of projects in Shrewsbury raised through that Programme have now been removed from the Capital Programme following £5m cuts in Highways funding.

    The likelihood for funding for the North West Relief Road

    The likelihood and potential impact of closing the Harlescott Railway Crossing

    The bedding in of the Kier Contract

    Attachments:

  • 14END OF YEAR ACCOUNTS & SUPPORTING STATEMENTS - supporting documents to be tabled

    (i)  In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the following documents in readiness for submission to the External Auditor:

    (a)   Annual Report
    (b)   Statement of Accounting Policies
    (c)   Annual Governance Statement
    (d)   Income & Expenditure Account
    (e)   Statement of Movement of Reserves
    (f)   Balance Sheet

    (ii)    In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the Annual Return, including

    (a)   Section 1 – Annual Governance Report for 2017/18
    (b)   Section 2 – Annual Accounting Statements for 2017/18

  • 15DARWIN STEERING GROUP

    To receive an update from Councillor Mackenzie regarding the setting up of the Darwin Steering Group and subsequently determine the level of support/input the Town Council shall give to the Group.

  • 16ARMED FORCES COVENANT

    To consider whether the Town Council would wish to sign up to the Armed Forces Covenant.

    Attachments:

  • 17TELEPHONE BOX ADOPTION

    The Shrewsbury Business Improvement District would like to adopt the Telephone Box in Castle Street for community installations and an information point, but only Local Authorities, Parish & Town Councils and Registered Charities can adopt them.  The BID has asked whether the Town Council might be amenable to adopting the Telephone Box on their behalf.

    https://business.bt.com/campaigns/communities/adopt-a-kiosk/

    Attachments: