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Full Council – 29/06/2020

Full Council – 29/06/2020

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

22 June 2020

To All Members of the Council

Dear Councillors

You are hereby summoned to attend the meeting of the Shrewsbury Town Council scheduled to take place virtually on Microsoft Teams on Monday 29 June 2020 at 6pm, in order to transact the following business

Helen Ball
Town Clerk

Meeting Agenda Items

  • 1WELCOME FROM THE MAYOR

  • 2ROLL CALL

  • 3APOLOGIES FOR ABSENCE

  • 4DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE CODE OF CONDUCT

  • 5MINUTES OF COUNCIL

    To approve the Minutes of the Town Council Meeting held on 18 May 2020.

    Attachments:

  • 6MATTERS ARISING

  • 7ANNOUNCEMENTS

    (i)   To receive any announcements from the Mayor & Deputy Mayor’s recent engagements

    (ii)  To receive any announcements from the Mayor and Town Clerk

  • 8PUBLIC QUESTIONS/COMMENTS

    To receive any questions from Members of the Public, notice of which has been given in accordance with the Town Council’s Standing Orders.

  • 9QUESTIONS FROM MEMBERS

    To receive any questions from Members, notice of which has been given in accordance with the Town Council’s Standing Orders.

  • 10FINANCE & GENERAL PURPOSES COMMITTEE – (MINUTES ENCLOSED)

    To receive and adopt the Minutes of the Finance & General Purposes Committee Meeting held on 15 June 2020.

    Attachments:

  • 11PERSONNEL COMMITTEE (MINUTES ENCLOSED)

    To receive and adopt the Minutes of the Personnel Committee meeting held on 21 May 2020.

    Attachments:

  • 12INTERNAL AUDITOR’S REPORT

    To receive and consider the report of the Internal Auditor in relation to the 2019/20 End of Year Accounts.To receive and consider the report of the Internal Auditor in relation to the 2019/20 End of Year Accounts.

    Attachments:

  • 13END OF YEAR ACCOUNTS & SUPPORTING STATEMENTS

    (i)            In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the following
    documents in relation to the 2019/20 End of Year Accounts in readiness for submission to the External
    Auditor:

    i.    Annual Report
    ii.    Statement of Accounting Policies
    iii.    Annual Governance Statement
    iv.    Income & Expenditure Account
    v.   Statement of Movement of Reserves
    vi.   Balance Sheet

    (ii)           In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the Annual
    Return, including

    i.    Section 1 – Annual Governance Report for 2019/20
    ii.   Section 2 – Annual Accounting Statements for 2019/20

    Attachments:

  • 14UPDATE ON COUNCIL ACTIVITY AND INVOLVEMENT IN THE RECOVERY PLAN

    To receive an update on work of the council including its work in the collective recovery of the town.

    Attachments:

  • 15EXECUTIVE DECISIONS

    (i)     To receive and adopt the list of Executive Decisions made between 11th May 2020 and 19th June 2020 in accordance with Minute 85.2 of Full
    Council of the 16th March 2020

    (ii)    To receive and accept any decisions taken between 11th May 2020 and 19th June 2020 following weekly meetings with the Group Leaders

    (iii)   To receive and accept payments as approved between 11th May 2020 and 19th June 2020 by any 2 of the 6 council signatories and authorised
    on the council’s online banking facility by any 2 of the Town Clerk, Operations Manager & RFO

    (iv)   To receive and accept the list of planning application comments made  11th May 2020 and 19th June 2020 following receipt of
    recommendations by the members of the Planning Committee

    Attachments: